I think that a report to a board should include where you've been, where you are, and where you are planning on going. It's a review/update/check-up on what my ministry has been doing since last I met with the board. That would include some numbers, whether is attendance or how many kids went on the high school summer camp trip. It also would include what regular meet time with my ministry looks like and what he accomplish through those times. For example, how our Sunday morning Sunday school hour differs from our Wednesday night Bible study differs from Thursday morning youth group.
Another thing that I would think would be included is to let the board know plans for the future and what we hope to do and how exactly we are going to get it done. They want to understand and know what's happening with the youth. Money is being spent on it, and it's my job to reassure them that I'm being a good steward of it. It is a time for some dialogue and to help the board get a sense of what I do as a youth pastor.
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